Heart Thames Valley: Hawkwell House Wedding Auction Rules



1.     Definitions and Introduction

1.1   In these terms and conditions the following words and phrases shall have the following meanings (and, where applicable in these terms and conditions, the singular shall include the plural):

  • “Auction”  - The auction running on the Participating Radio Station(s) during the Term

  • “Auction Terms and Conditions” - These terms and conditions relating to the Auction

  • “Bid Period” - The period, as announced on-air and/or online, during which a Participant may bid for a particular item in an Auction through the Auction Line.

  • “Competition Terms and Conditions”  - Global Charities competition terms and conditions which can be found at www.makesomenoise.com/terms-conditions/

  • "eBay User Agreement" -  The terms and conditions of placing a bid on eBay which can be found at http://pages.ebay.co.uk/help/policies/user-agreement.html

  • “Conditions”  - The Auction Terms and Conditions together with the Competition Terms and Conditions and the eBay User Agreement

  • “Global Charities”  - Global Charities of 30 Leicester Square, London, WC2H 7LA (registered charity 1091657 (England & Wales) and SC041475 (Scotland))

  • “On-air”  - Something broadcast on the Participating Radio Station(s)

  • “Participant” or “You”:  A person who participates in the Auction

  • “Participating Radio Station(s)”  - Heart Thames Valley

  • “Term” -  The dates and times set out in Clause 2.2 of these Conditions

  • “Website” -  www.makesomenoise.com or the website of any of the radio stations owned by Global Radio, Communicorpuk or Adventure Radio

1.1   These Auction Terms and Conditions together with the Competition Terms and Conditions (with the specific exception of clauses 2.3 and 2.4 of the Competition Terms and Conditions) and the eBay User Agreement shall apply to the Auction. Participation in any Auction shall be deemed an unconditional acceptance by you of these Conditions.

1.2   In the event that these Auction Terms and Conditions conflict with the Competition Terms and Conditions, the provisions of these Auction Terms and Conditions shall prevail.

1.3   References to “we”, “us” and “our” shall be to Global Charities and/or the Participating Radio Station(s).

2.     Auction

2.1   During the Term, details relating to the Auction will be broadcast on the Participating Radio Station(s).

2.2   The Bid Period for this auction will take place between 09:00 on Friday 23rd September 2016 and 09:00 on Monday 3rd October 2016.

2.3   During the Bid Period each Participant must go online to the Website from which they will be directed to place a bid through eBay.

2.4   Participants are required to have an eBay account in order to place a bid and must be 18 years or over and eligible to marry in the UK.

2.5   The highest Bid received during the Bid Period will be announced on air to the extent permissible. The highest genuine Bid received from any Participant at the end of the Bid Period will secure the item. Where a Bid is successful, the Participant will be contacted by the Participating Radio Station.

2.6   Full details of all Auctions will be available on the Website including any specific terms & conditions for each lot.

2.7   The offer of an Auction item on-air shall constitute an offer which will be deemed to be accepted by the highest bidder during the Bid Period.  

2.8   Participants must be 18 years of age or over and eligible to marry in the UK. We reserve the right to verify the eligibility of all entrants.

3.     Payment and delivery

3.1   Payment for an item must be by Paypal or debit or credit card. The amount to be paid, having been deducted from or charged to the Participant’s Paypal account or debit or credit card, shall constitute consideration. All Participants must ensure that, prior to placing a bid, they are able to pay for any item which they wish to bid for.

3.2   Title in the items successfully bid for or purchased shall not pass on to the Participant until such time as payment for the item has been received by the Participating Radio Station and delivery has taken place.

3.3   Delivery of a prize or voucher with the prize details will be made within 28 (twenty eight) days to the address specified by the Participant provided that such address must be within England, Scotland, Wales or Northern Ireland. When an item is delivered, risk of damage to, or loss of, the item passes shall pass to the relevant Participant. We reserve the right to require photo ID from the successful Participant upon delivery.

4.     Liability

4.1   All items offered for Auction shall be subject to availability and we shall not be liable for any claims, expenses, costs and/or any losses (including, but not limited to, loss of profits, indirect, pure economic and consequential losses or otherwise) or any damage (save for death or personal injury arising from negligence) suffered by any Participant.

4.2   All matters relating to the Auction shall be at our sole discretion.

4.3   Notwithstanding that a successful bid has been received, in the event that we discover that (i) the Participant was or should have been ineligible to make a bid for an item, or (ii) that the Participant should have been declared invalid for any other reason whatever (at our absolute discretion), we reserve the right to reject the bid. In such circumstances, we reserve the right to offer the prize to the second highest bidder.

5.     Auction Prize

5.1   The auction prize is for one couple to host their wedding for up to 50 people at Hawkwell House Hotel (Church Way, Iffley Village, Oxford, OX4 4DZ) on a mutually agreed date in 2017 subject to availability. 

5.2   The Wedding package at Hawkwell House Hotel is for up to 50 people and includes: 

  • Exclusive venue and civil ceremony hire

  • 3 course wedding breakfast with ½ bottle of house wine per person

  • Evening buffet reception with resident DJ

  • Bridal Suite on the evening of your wedding with breakfast and a glass of champagne the following morning 

5.3   Total value of this package is £6,000. 

5.4   Wedding must be booked by 31st December 2016 for mutually agreed date in 2017 and subject to availability. Date black outs are December 24th to December 31st 2017. 

5.5    Once booked a date change is not permissible.

5.6    It is the winning bidder's responsibility to book and confirm the ceremony and make all necessary arrangements with the registrar.

5.7    Numbers are set at 50, if less no discounts are applicable or costs transferable. 

5.8    Extra persons over 50 will be charged at a reduced rate of £45 for the wedding ceremony & breakfast. Any extras outside of this wedding offer are chargeable as consumed. 

5.9   Bridal suite for the bride & groom is on the evening of the wedding, with breakfast and a glass of champagne the following morning included. All other meals and incidentals to be paid for by the prize winner. 

6.     Further prize terms and conditions 

6.1   Alcohol only available for guests aged 18 or over. 

6.2   Wheelchair access may be limited or unavailable. 

6.3   Severe dietary requirements may lead to changes to the prize, please advise us of any requirements on booking.

6.4   The content of the prize may be subject to change and/or substituted with a prize of equal or greater value.

6.5   In the event of unforeseen circumstances, we reserve the right to change the date and substitute with another date.

6.6   We require winner name, contact number, postal address & email to facilitate the prize.

6.7    Due to the nature of prize donations, please be aware that it can take several weeks to confirm dates.

6.8   Not for resale, not transferable, there is no cash alternative. This is a charity auction and as such no refunds are given. 

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